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Privacy Policy

Last Updated: December 2, 2025
Oasis Futsal Academy

Oasis Futsal Academy (“OFA”, “we”, “our”, “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and share personal information when you visit our website, register for programs, make purchases, or connect your account to third-party services such as Intuit QuickBooks (“QuickBooks Integration”).

By using our website or services, you agree to the practices described in this Privacy Policy.

1. Information We Collect

We may collect the following categories of information:

1.1 Information You Provide Directly

  • Name, email address, phone number
  • Billing information
  • Enrollment forms and registration details
  • Payment or transaction information
  • Communications with OFA support

1.2 Automatically Collected Information

We automatically collect certain information through cookies, pixels, analytics tools, and log files, including:

  • IP address
  • Browser type and device information
  • Pages viewed
  • Time spent on our site

2. How We Use Your Information

We use personal information to:

  • Provide futsal training programs and services
  • Process payments and manage billing
  • Track attendance, registration, and enrollment
  • Improve website functionality and user experience
  • Communicate with you about updates, schedules, and support
  • Comply with laws and protect our legal rights

When using QuickBooks Integration, we also use your information to:

  • Sync payments, invoices, and transaction records
  • Maintain accurate accounting and financial records
  • Facilitate subscription or enrollment billing
  • Reconcile customer accounts

3. QuickBooks Integration (Third-Party Data Sharing)

We use Intuit QuickBooks to help manage accounting, payments, invoicing, and financial reporting.

3.1 Types of Data Shared with QuickBooks

When authorized by you, OFA may exchange the following information with QuickBooks:

  • Customer contact information
  • Billing and payment information
  • Transaction details (payments, invoices, credits, refunds)
  • Subscription or enrollment data

We do not share or access the following:

  • Social Security Numbers
  • Bank account login credentials
  • Payroll, tax filings, or employee data
  • Sensitive financial identifiers not required for basic accounting

3.2 Minimum Necessary Access

We only request the minimum QuickBooks API scopes required to perform accounting-related functions. We do not access or store unnecessary data.

3.3 User Consent and Authorization

QuickBooks access requires explicit authorization using Intuit’s secure OAuth system.
By connecting your account, you consent to:

  • Allow OFA to exchange accounting-related data with QuickBooks
  • Allow OFA to store relevant accounting data needed for operations

You may revoke access at any time by disconnecting the integration through QuickBooks.

3.4 Revoking Access

If you revoke authorization:

  • OFA will immediately lose access to QuickBooks data
  • We will not receive new updates from QuickBooks
  • You may request deletion of any stored QuickBooks-linked data (see Section 8)

3.5 Security of QuickBooks Data

  • All data exchanged with QuickBooks is transmitted using HTTPS/TLS encryption
  • OFA does not store QuickBooks usernames, passwords, or raw credentials
  • OAuth tokens are stored securely and protected with strict access controls
  • Only authorized OFA personnel may access QuickBooks-related data

4. Payment Processing

Payments may be processed by QuickBooks or other secure payment gateways. These third-party providers handle your financial information according to their own privacy and security standards.

OFA never stores full credit card numbers or bank account credentials.

5. Cookies and Tracking Technologies

We may use cookies, pixels, beacons, and similar technologies for:

  • Analytics
  • Site performance
  • Marketing optimization
  • Session and login management

You can adjust your browser settings to block cookies, but some functionality may be limited.

6. How We Protect Your Information

We use administrative, technical, and physical safeguards to protect your data, including:

  • Encrypted data transmission (HTTPS)
  • Secure servers and firewalls
  • Restricted access to financial and personal information
  • Password management and authentication controls
  • Routine monitoring for security vulnerabilities

Despite these measures, no method of transmission or storage is completely secure.

7. Data Retention

We retain your information only as long as necessary to provide services, meet legal obligations, or maintain accurate financial records.

For QuickBooks integration:

  • Accounting records are retained as required by law (typically 7 years)
  • OAuth tokens are retained only while the integration is active
  • Data associated with revoked access may be deleted upon request

8. Your Rights

You may request the following at any time:

  • Access to your personal information
  • Correction of inaccurate data
  • Deletion of certain data (where permitted by law)
  • Revocation of QuickBooks access
  • A copy of the data we have collected about you

Submit requests to: info@oasisfutsal.com

9. Children’s Privacy

OFA does not knowingly collect personal information from children under the age of 13 without parental consent. If you believe we have collected such information, contact us immediately.

10. Changes to This Privacy Policy

We may update this Privacy Policy periodically. Updates will appear on this page with a new “Last Updated” date. Your continued use of our services following changes constitutes acceptance of the revised policy.

11. Contact Information

For questions about this Privacy Policy or QuickBooks Integration, contact us at:
📧 info@oasisfutsal.com